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Run a screenshot and clip gallery

Let members share screenshots and clips from YouTube, Twitch and Medal on your site, check them before they show, feature the best on your home page and post new ones to Discord.

Community Site Updated 10 Nov 2026 6 min read
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The gallery is a page on your site where members share screenshots from your server and clips they've recorded. Your staff check each one before it shows, feature the best, and can show featured ones on your home page so visitors see your community at its best.

Screenshots are uploaded to your site. Clips stay on YouTube, Twitch or Medal and play on your site in their own player, so you never have to store video.

Before you start#

  • The Community Site module needs to be installed.
  • To run the gallery and change its settings you need to be the owner or an administrator, or have a role with Run the gallery: approve, reject, feature and delete what members add, and its settings or Edit the community site: pages, navigation and branding.

The gallery is off until you switch it on.

  1. Open your control panel and click Gallery in the left sidebar, under Community Site.
  2. Click the Albums and settings tab.
  3. Under The gallery, tick Gallery page on the site.
  4. Choose the rest of the settings (see below).
  5. Click Save settings.

The gallery is at your site's address with /gallery on the end. To add it to your header, open Navigation, click Add link, choose Built-in page and then Gallery, and click Save navigation.

Setting What it does
Who can see it Everyone, or Anyone signed in. Only members can add to it either way.
Check uploads before they show On by default. New screenshots and clips wait on the Uploads tab until someone approves them. Uploads from people who run the gallery always go straight in.
Clip links from YouTube, Twitch and Medal Untick to only allow screenshots.
Likes Lets signed-in members like screenshots and clips.
Uploads from Every member, or Only the departments and roles ticked below. Tick the departments and community roles that can add to the gallery. Members of a department count while they're active, in training or on leave.
Uploads a member can add a day 10 by default. 0 means no limit. It counts the last 24 hours. People who run the gallery have no limit.
Show featured uploads on the home page Adds a From the gallery section to your home page with your featured uploads.
How many How many featured uploads the home page shows: 4, 8, 12 or 16.
Post new uploads to Discord A channel where each upload is posted once it's in the gallery, with the screenshot, caption, album and who added it.

What members do#

Signed-in members click Add to the gallery on the gallery page, then:

  1. Choose Screenshot or Clip link.
  2. For a screenshot, pick a PNG, JPG or WebP file up to 8 MB. For a clip, paste a YouTube video, a Twitch clip or a Medal clip link.
  3. Optionally add a Caption (up to 300 characters) and pick an Album.
  4. Click Add to the gallery.

If uploads are checked first, they see "Sent. Staff check new uploads before they show in the gallery, and you'll be told when they do." Their own uploads that aren't showing yet are listed at the top of the gallery under Your uploads that aren't showing, marked Waiting for staff or Turned down with your reason.

Members can delete their own uploads at any time. Clicking a screenshot in the gallery opens it full size, and the arrow keys move between screenshots.

What happens to screenshots#

Every screenshot is redrawn and saved as a new image. Big ones are shrunk so the longest side is 2,560 pixels, and a smaller copy is made for the gallery grid. Nothing else from the original file is kept, so hidden details like where a photo was taken or what device took it are removed.

Check new uploads#

  1. Click Gallery in the sidebar. The Uploads tab opens on Waiting when there's anything to check.
  2. Click a picture to see it full size, or the clip on its own site.
  3. Click Approve to put it in the gallery, or tick several and click Approve ticked.
  4. To turn one down, click Turn down…, write why if you like, and click Turn down.

The member is told either way. Turning an upload down deletes the screenshot straight away, so it can't still be reached at its old address. The member still sees your reason.

Feature, move and delete#

On the In the gallery tab:

  • Feature puts an upload first in the gallery and, if it's switched on, on your home page. Click Unfeature to take it off. The Featured tab lists everything featured.
  • Edit caption and album… changes the caption and album.
  • The bin button deletes an upload for good.

Staff can also delete any upload from its page on your site.

Albums#

You start with three albums: Screenshots, Clips and Events. Members filter the gallery by album, and you can filter the Uploads tab by album too.

To add one, type a name under Albums on the Albums and settings tab, pick a colour and click Add. To rename or delete one, click it, then Save or Delete. Deleting an album doesn't delete its uploads. They stay in the gallery without an album.

Notifications#

Members are told when their upload is approved ("Your screenshot is in the gallery") or turned down ("Your screenshot wasn't added to the gallery"), with your reason. By default this is on the site and by Discord message. You can change that under Notifications, where it's listed as Gallery.

Something not working?#

The gallery says "Page not found". Gallery page on the site is turned off. The Uploads tab in your control panel also says "The gallery is switched off, so members can't see it or add to it."

Visitors see "The gallery is for members". Who can see it is set to Anyone signed in.

"Only some departments and roles can add to the gallery here." Uploads from is set to Only the departments and roles ticked below, and the member isn't in any of them.

"You can add 10 a day. Try again tomorrow." The member reached Uploads a member can add a day. Raise it, or set it to 0 for no limit.

"Paste a YouTube, Twitch clip or Medal link." The link isn't one the gallery can play. Twitch links need to be clips, not whole streams or videos.

"That image is too big. Keep it under 25 megapixels." or "Keep screenshots under 8 MB." Save the screenshot smaller, or as a JPG, and try again.

"Pick at least one department or role that can add to the gallery." You chose Only the departments and roles ticked below without ticking any.

New uploads aren't posting to Discord. Pick a channel under Post new uploads to Discord and save. Uploads are posted once they're in the gallery, so ones waiting for approval aren't posted yet. The bot needs to be in the server and able to post there.

Tagged

See also

Collect and moderate suggestions Run a suggestions board where members post ideas and vote, then set statuses, reply in public, lock, merge duplicates and delete, with your own statuses and categories. Choose what members are notified about Pick which notifications go out on the site, by email and by Discord DM for each kind of update, see what members can turn off themselves, and check for Discord DMs that didn't arrive. Change your site's menu Choose the links in your community site's header, put them in order, give them icons, move some into the Links menu and turn one into a button. Create a role and choose what it can do Make a role like Staff or Department command, tick the permissions it gives, hand it to people, and understand how roles work alongside ranks and administrators.

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