Ask for and approve staff leave
How staff ask for time away from staff duties, how managers approve or deny it, and where you can see who's away.
Staff have lives outside your community. Staff leave lets them say when they'll be away, so managers know not to expect duty hours from them that week, and everyone can see who's around.
This is leave from your staff team. Leave from a department, like time away from a police department's roster, is separate. See Approve leave requests.
Before you start#
| To do this | You need |
|---|---|
| Ask for leave and see who's away | See the player database: profiles, playtime, past names and linked accounts |
| Approve and deny leave | Manage the staff team: infractions, duty corrections and leave approval. It opens the Leave page on its own. |
Ask for leave#
- In your control panel, click Leave under Staff Panel.
- Under Ask for leave, pick the From and Until dates. The first day can't be in the past, and it has to end within a year.
- Type a Reason.
- Click Send request.
Your request shows under Your requests as Waiting. When a manager decides it, the status changes to Approved or Denied, with their note if they left one.
Cancel your leave#
Click Cancel next to the request under Your requests. You can cancel a request that's waiting or approved, up until the day before its last day. Managers can also cancel leave.
Approve or deny leave#
- Click Leave under Staff Panel.
- Requests that need a decision are under Waiting for review, earliest first, with the dates, the number of days and the reason.
- Optionally, type a Note to them.
- Click Approve or Deny.
You can't review your own leave. Your own requests show Someone else has to review your own leave. Every decision is recorded in the activity log.
Where leave shows#
| Where | What you'll see |
|---|---|
| Leave page, Who's away | Everyone with approved leave that hasn't ended yet, and their dates. |
| Staff team page | On leave until next to their name, and a grey quota bar, while the leave is running. |
| A staff member's page | Their last 10 leave requests and the status of each. |
| Staff dashboard | Under Your week, a note that you're on approved leave and your quota doesn't apply. |
Approved leave is shown to managers so they can take it into account. It doesn't change a staff member's duty hours, and it doesn't stop them going on staff duty if they want to.
Something not working?#
I can't see Waiting for review. You need Manage the staff team: infractions, duty corrections and leave approval.
The dates are refused. The From date can't be before today, Until can't be before From, and the leave has to end within a year.
The Cancel button is missing. The leave has reached its last day or ended, or it was denied or cancelled.
See also
Your staff team: hours, quotas and infractions
See how each staff member is doing, set weekly staff duty quotas by role, count staff duty as department shifts, fix duty time the game missed, and record infractions against staff.
Read the staff dashboard
What each part of the staff dashboard shows: players online, staff on duty, open reports, bans waiting for approval, the last two weeks of actions and your own duty hours.
Approve leave requests
How members ask for leave of absence, how to approve or deny it, how leave starts and ends on its own, ending leave early, and seeing who's away on the leave calendar.
Can't find what you need?
Open a ticket in our Discord and someone from the team will help. Found a bug, or missing a feature? Tell us on the feedback board.