Build an application form

Application forms are how people ask to join a department, or your community as a whole. You build the form in the control panel, and people fill it in on your community website. When you accept an application for a department, the applicant is added to its roster for you.

You can have as many forms as you like: one per department you recruit for, plus a community-wide form for things like a whitelist.

Before you start#

• The Department Panel module needs to be installed.
• You need the Create and edit application forms permission. If it's limited to one department, you can only build forms for that department. Community-wide forms need the permission across the whole community.

Create a form#

1. In the left sidebar, under Department Panel, click Application forms.

2. Click New form.

3. Give it a Title, for example LSPD application.

4. Optionally write a Description. It's shown above the questions. You can use Markdown: ## Heading, **bold** and - list item.

5. Add your questions (see below).

6. Fill in the settings on the right (see below).

7. Tick Open for applications when you're ready for people to apply. New forms start closed.

8. Click Create form.

   

You'll see Form created. and stay on the form, where you can click View form to see it as applicants will.

Add questions#

Every form needs at least one question, and can have up to 50.

1. Type the question in the Question box.
2. Pick an answer type.
3. Optionally add Help text to explain what you're looking for.
4. Tick or untick Required.
5. Click Add question for the next one.

For Dropdown and Checkboxes, a Choices box appears. Put one choice per line, up to 50.

Use the ↑ and ↓ buttons to reorder questions, and Remove to delete one. Changes only take effect when you save the form.

Form settings#

To get a channel ID, right-click the channel in Discord and click Copy Channel ID. If you don't see that option, turn on Developer Mode in Discord's advanced settings.

Where people apply#

Members find open forms at your community website's address with /apply on the end, for example yourcommunity.lonexone.com/apply. Each form has its own page at /apply/ followed by its address. Closed forms don't appear on the list.

You can also point people to a form from your public roster. On a rank's edit page, under Public roster, set Open positions to Apply, using the department's application form. Open positions for that rank then show an Apply link while the department has an open form.

Applicants need to be signed in to send a form. They can't send one if:

• they already have an application in review for that form,
• they were denied and the Wait after a denial hasn't passed,
• their Discord account is younger than the minimum and the form is set to Block,
• they're short of the playtime or trust score,
• joining the department would put them over your community's department limits.

Once sent, they can follow it at /my-applications on your community website, and withdraw it while it's still in review.

Close or delete a form#

To stop new applications, untick Open for applications and click Save form. Applications already sent stay open for review.

Open and close on set dates#

Under Open for applications, set Opens on and Closes on to have the form open and close by itself. Times are in your site's time zone, set under Events → Settings. You can set one date or both.

The dates show on your community's Events calendar as Applications open and Applications close, so people know when to apply. Each date is used once: if you open or close the form by hand after it, your change sticks.

To delete a form:

1. Open the form and scroll to Delete form.
2. If people have applied with it, tick Also delete its applications. They're deleted with the form, along with their notes, and this can't be undone.
3. Click Delete form and confirm.

Something not working?#

"Another form already uses that address." Two forms can't share an address. Change the Address.

"Every question needs a label." One of your questions is empty. Fill it in or click Remove on it.

"Add the choices, one per line." A Dropdown or Checkboxes question has no choices yet.

"Paste the channel ID: digits only." The Discord channel box needs the channel's number, not its name or a link.

"Pick a rank in the chosen department." The Rank on acceptance belongs to a different department. Pick the department first, then the rank.

"You can't manage forms for that." Your permission doesn't cover the department you picked, or you picked The whole community without community-wide access.

New applications aren't being posted to Discord. Check the bot is in your main Discord server and can post in that channel. See Connect your Discord server.