Run a division with its own ranks

Some divisions run like a department of their own. SWAT might have Operators, Team Leaders and a Commander, its own selection process, its own discipline and its own instructors. Division ranks let you set that up. They sit alongside someone's department rank and never change it, so an Officer in the department can be a Team Leader in SWAT.

Divisions without ranks keep working as before.

Before you start#

To add and edit division ranks, you need Edit departments, ranks, divisions and certifications for the department. To choose what a division rank can do, you need that permission for the whole community, the same as for department rank permissions.

The division needs to exist first. See Add divisions like K9 or Traffic.

Open the division roster#

1. Click Departments & ranks in the left sidebar and open the department.
2. In the Divisions box, click the division's name or Roster.

The roster lists everyone in the division, grouped by division rank, highest first, with their department rank, callsign, status and the date they joined the division. Use Search, Division rank and Status at the top to narrow it down, then click Filter.

Add division ranks#

1. On the division roster, find Division ranks on the right.
2. Type a Name, like Operator, and optionally a Short name.
3. Click Add rank.

New ranks start at the bottom. Use the up and down arrows to put them in order, highest at the top.

Give a rank permissions#

1. Click Edit next to the rank.
2. Under Permissions, tick what people at this rank can do:
   • Add and remove members, promote and demote within the division
   • View the division's discipline records
   • Issue and revoke division discipline
   • Review, accept and deny division applications
   • Create and edit division application forms
   • Sign off division training and host its sessions
   • Create division training programmes and tests
   • Manage the division's vehicles and uniforms and who has them
3. Click Save changes.

These only work inside this division, and only over people below them on the division's ladder. A SWAT Commander with the promote permission can promote Operators to Team Leader, but can't change anyone's department rank, act in another division, or demote another Commander.

The rank's edit page also has a Discord roles section. Roles linked there are given to people while they hold the division rank, and taken away when they're promoted out of it or leave the division.

Promote, demote and add people#

On the division roster, people you can manage have Promote and Demote buttons. Each opens a short form with an optional reason. Under More you can set any rank you're allowed to give, or remove someone from the division. Removing someone keeps them in the department with the same rank.

To add someone, use Add member on the right. Only people already in the department are listed. They join at the division's lowest rank unless you pick another.

Division vehicles and uniforms#

The division's page lists its own Vehicles and Uniforms under the roster, with who has each. Give a vehicle or uniform a division on Fleet & uniforms and it shows here. People at a division rank with the vehicles and uniforms permission manage only the division's. See Manage fleet vehicles and uniforms.

Division discipline#

Division discipline is kept apart from the department's, for communities where the division handles its own discipline.

1. Open the person's profile. From the division roster, use More then Issue discipline.
2. Under Discipline, click Issue discipline.
3. In Issued in, pick the division.
4. Fill in the type and reason and click Issue discipline.

Divisions can issue verbal warnings, written warnings, strikes and terminations. A termination takes the person out of the division only. Suspensions come from the department, because they change the person's department status.

Division records show with the division's chip on the profile, on the Discipline page and on the member's own record on the community site. They never count towards the department's discipline rules, Discord status roles or the "no active discipline" promotion requirement.

Division applications#

1. Under Department Panel in the left sidebar, click Application forms and create a form.
2. Under For, pick the division from the Divisions list.
3. Optional: under Rank on acceptance, pick the division rank people join at.

Division forms show on your community's apply page under the department. Only people already in the department can apply, and people already in the division are told so. Accepting an application puts them in the division at the chosen rank, or the lowest one, and leaves their department rank alone.

Division training#

1. Under Certifications, create a certification and pick the division under Department.
2. Build its programme under Training as usual.
3. When you build a test for the division, pick it under Department and choose the certification under Hosts must hold.

Only people holding the certification can host the test's sessions, start them, or sign off steps in the division's programmes. Award the first holders from their profiles. Programmes in Training has a Division filter, and the division roster lists its certifications.

Something not working?#

I can't see Add rank or the Edit links. You need Edit departments, ranks, divisions and certifications for the department.

The permission boxes are greyed out. Only people who manage every department can change rank permissions.

It says "You can only give ranks below your own." Your division rank only reaches the ranks below it. Ask someone higher up, or a department manager.

It says "doesn't hold ..., so they can't host ..." The host needs the certification named under Hosts must hold on the test. Award it first, or pick another host.

It says "Join ... first." on the apply page. Division forms are only open to people already in the department.